WORKFLOW

JPEG Image Productions · Pre-Production → Production → Post-Production → Archiving · All Sectors

📷

PHOTOGRAPHY — JPEG

8,100+ followers · Facebook: @Jpegteam · YouTube: @JpegImageProductionsLaos

Pre-Production

Account Manager

Client consultation, scope, call sheet

Lead Photographer

Shot list, mood board, location scout

2nd Photographer

Equipment checklist, backup gear prep

Creative Director

Mood board approval, art direction

All Team

File naming:
[EventType]_[Client]_[YYYYMMDD]

Production

Lead Photographer

Primary shooting, direction, lighting

2nd Photographer

Secondary angles, candid coverage

Lighting Assistant

Flash, strobe, reflector management

Producer

Live card backup, schedule tracking

Post-Production

Lead Photographer

Cull, select, Lightroom grade

Retoucher

Photoshop retouching, final polish

Creative Director

Quality review, approval sign-off

Account Manager

Export delivery, client comms

Archiving

Producer / Admin

Folder structure, NAS + cloud backup

Lead Photographer

Confirm RAW archive completeness

Admin

Archive log, 5-yr retention tag

/Photography/[YYYY]/[MM]/
[EventType]_[Client]_[Date]/
PH_RAW · PH_EDITED · PH_EXPORT · PH_CLIENT

🎬

VIDEOGRAPHY — JPEG

Full-service video production · Pre-production to delivery · YouTube: @JpegImageProductionsLaos

Pre-Production

Producer

Brief, budget, schedule, crew call sheet

Director / DP

Script, storyboard, shot list, recce

Creative Director

Concept approval, art direction

Audio Engineer

Mic plan, audio gear checklist

Account Manager

Client alignment, deliverable confirmation

Production

Director / DP

Primary camera, shot execution, scene approval

Camera Operator

Secondary camera, B-roll, gimbal

Audio Engineer

Boom, lav mic, live monitoring

Gaffer / Grip

Lighting, rigging, safety

Producer

Card offload every 2hrs, take log

Post-Production

Editor

Ingest, proxy, assembly → fine cut

Colorist

DaVinci Resolve grade, LUT application

Audio Engineer

Sound mix, music licensing, SFX

Motion Designer

Titles, lower thirds, graphics

Director / CD

Review rounds, client approval

Archiving

Producer / Admin

Folder structure, RAID + cloud backup

Editor

Project file archive, proxy cleanup

Admin

Archive log, 7-yr retention tag

/Videography/[YYYY]/[MM]/
[EventType]_[Client]_[Date]/
VD_RAW · VD_PROXY · VD_PROJECT · VD_EXPORT · VD_AUDIO

🎞

PHOTOBOOTH — FIRST ROLL

Instant on-site print · Digital gallery · Sub-brand of JPEG Image Productions

Pre-Production

Account Manager

Client brief, contract, event brief form

Creative Director

Theme design, props list, print template approval

Graphic Designer

Print overlay design, digital frame assets

Tech Operator

Booth test, camera/print calibration, software config

Production

Booth Operator ×2

On-site setup, guest interaction, live print QC

Tech Operator

Equipment monitoring, trigger maintenance

Account Manager

On-site client liaison, issue escalation

Post-Production

Tech Operator

Raw file backup, digital gallery export

Graphic Designer

Gallery QC, file batch naming

Account Manager

Client delivery (USB / Drive / Link), session report

Archiving

Tech Operator

Folder structure, cloud backup upload

Admin / Producer

Archive log, 3-yr retention tag

/FirstRoll/[YYYY]/[MM]/
[EventType]_[Client]_[Date]/
PB_RAW · PB_PRINT · PB_EXPORT

FILE NAMING GUIDE

Universal convention — consistent, searchable, archive-ready across all three sectors

Master Naming Formula

[EventType]_[ClientName]_[YYYYMMDD]_[SequenceNo]_[Version]

All uppercase · Underscores only — no spaces · Sequence: 001, 002… · Versions: V1, V2, FINAL

📋 Event Type Prefixes

CORPWEDDINGPROPOSAL INGOEMBASSYPRODUCT CONCERTCONFERENCEWORKSHOP PORTRAITFASHIONLIFESTYLE TRAININGCAMPAIGNGALA SPORTCULTURALLAUNCH EDITORIALBTS

🗂 Sector Subfolder Suffixes

PB_RAWPB_PRINTPB_EXPORT PH_RAWPH_EDITEDPH_EXPORTPH_CLIENT VD_RAWVD_PROXYVD_PROJECTVD_EXPORTVD_AUDIO

📁 Master Folder Architecture

📦 JPEG_IMAGE_PRODUCTIONS/

📂 FirstRoll/ — Photobooth · First Roll sub-brand

📁 [YYYY]/[MM]/[EventType]_[ClientName]_[YYYYMMDD]/

📂 PB_RAW 📂 PB_PRINT 📂 PB_EXPORT

📂 Photography/ — JPEG commercial & events

📁 [YYYY]/[MM]/[EventType]_[ClientName]_[YYYYMMDD]/

📂 PH_RAW 📂 PH_EDITED 📂 PH_EXPORT 📂 PH_CLIENT

📂 Videography/ — JPEG video production

📁 [YYYY]/[MM]/[EventType]_[ClientName]_[YYYYMMDD]/

📂 VD_RAW 📂 VD_PROXY 📂 VD_PROJECT 📂 VD_EXPORT 📂 VD_AUDIO

✅ Live Naming Examples

📸

CORP_PTTStationLaos_20260315_001_FINAL.jpg

Photography/ 2026/ 03/ CORP_PTTStationLaos_20260315/ PH_EXPORT/

PHOTO

🎬

WEDDING_SomchaiNaly_20260212_001_4K.mp4

Videography/ 2026/ 02/ WEDDING_SomchaiNaly_20260212/ VD_EXPORT/

VIDEO

🎞

GALA_EmbassyFrance_20260501_047_PRINT.jpg

FirstRoll/ 2026/ 05/ GALA_EmbassyFrance_20260501/ PB_PRINT/

BOOTH

🎥

INGO_UNDP_20260418_001_V2.prproj

Videography/ 2026/ 04/ INGO_UNDP_20260418/ VD_PROJECT/

PROJECT

📷

PROPOSAL_WillYouMarryMe_20260308_001_RAW.cr3

Photography/ 2026/ 03/ PROPOSAL_WillYouMarryMe_20260308/ PH_RAW/

PHOTO

Years Retained

🎞 FIRST ROLL
Photobooth

Years Retained

📷 JPEG
Photography

Years Retained

🎬 JPEG
Videography

/ Internal Operations · Storage Protocol

Digital Archive
System

Three-tier storage protocol for all visual production assets — from active editing on local machines to long-term archiving and client delivery via cloud.

Active / Primary Node

Sub-folder / Child Node

Transfer Flow

Classification Branch

Est. 2013 · Reg. 2023 · Vientiane, Lao PDR

01 / 03

💻

Local Computer — Active Workspace

C: Drive

Local Disk

Reserved exclusively for Windows OS system files. No production content stored here.

OS Only

↓

D: Drive / Apps

Program

Software installations only — Adobe CC, Capture One, retouching tools and utilities.

Software Only

↓

D: Drive / Docs

Document

Office files, client contracts, brand assets, logos, presets, LUTs, and Lightroom catalogs.

Documents & Presets

↓

D: Drive / Work

Production

Active editing workspace. RAW files and in-progress edits live here. Once exported, files move immediately to Storage.

In Progress

↓

D: Drive / Ready

Storage

Completed, exported files staged here before transfer to External HDD. Temporary holding only — always clear after export.

Ready for Export

02 / 03

🖥️

HDD

External Hard Drive — Team Database

📁 JPEG IMAGE PRODUCTIONS

📅 Year (e.g. 2025, 2026…)

🗂 Content Type

🎤 1. Event

📷 2. Content

📆 Month (Jan – Dec)

🏢 Client Name

Managed by: Dropbox Responsible

📌 Date — Event Name

Uploaded by: Photographer

Photo

01 / Highlight

02 / Camera 1

03 / Camera 2

04 / Camera 3

05 / Camera 4

Video

01 / Highlight

02 / Full Video

03 / 03

☁️

Drive

Cloud Storage — Client Delivery

Root

JPEG / Cloud Drive

Top-level cloud workspace. Mirrors only the deliverables relevant to client handoff — not a full archive.

Google Drive / Cloud

↓

Structure

Year → Content Type → Month → Client

Follows the same naming convention as the External HDD for consistency across the team.

Mirror of HDD Naming

↓

Delivery

Client Delivery Folder

Curated final deliverables. Shared link sent to client for direct download. Access expires after 3–5 months.

Share to Client

↓

Retention Policy

Auto-Clean: 3–5 Months

Cloud is not a permanent storage layer. After the retention window, files are deleted from Drive. Permanent copies remain on External HDD only.

Delete After 3–5 Months

↓

Note

Dropbox (Optional)

Used selectively for team collaboration or overflow. Not a primary delivery channel. Subject to same retention rules.

Team Collab Only

💻

Active Edit
Local Machine

Export
Move Files

🖥️

HDD

Long-term Archive
Team Database

Share
Deliver

☁️

DRIVE

Client Delivery
Temp 3–5 Months

CLIENT SUBMISSION DATE

Submission timelines per event type · Review windows & final submission dates · Highlight and Full Event deliverables

📷

PHOTOGRAPHY

JPEG · Commercial & Events

EVENT

📸 Highlight

Review

—no review

Deadline

Day by Daysame day

🗓 Full Event

Review

2days after

Deadline

3days after

WEDDING

📸 Highlight

Review

—no review

Deadline

Day by Daysame day

🗓 Full Event

Review

4days · excl. weekend

Deadline

7days · excl. weekend

🎬

VIDEOGRAPHY

JPEG · Branded Video & Events

EVENT

🎞 Highlight

Review

—no review

Deadline

7days after

🗓 Full Event

Review

4days after

Deadline

7days after

WEDDING

🎞 Highlight

Review

—no review

Deadline

14days · excl. weekend

🗓 Full Event

Review

7days · excl. weekend

Deadline

14days · excl. weekend

🎞

PHOTOBOOTH

FIRST ROLL · Analog & Instant

EVENT

🗓 Full Event

Review

—same day

Deadline

2days after

WEDDING

🗓 Full Event

Review

2days after

Deadline

4days after

📌 First Roll Note

Instant prints delivered on-site during the event. Digital gallery completed within deadlines above. No Highlight — Full Event is the primary deliverable.